Accountant & Executive Assistant & Office Manager  

Position Summary

We are seeking a highly organized, trustworthy, and detail-oriented Accountant and Executive Assistant to work remotely from the Philippines, following UAE working hours (Gulf Standard Time).
The role combines accounting, office management, and executive support functions for a private investment firm registered in the Abu Dhabi Global Market (ADGM).
The ideal candidate is experienced, meticulous, and comfortable managing confidential information while working independently in a professional and international environment.

Key Responsibilities

Accounting & Finance

• Maintain accurate and up-to-date records of all financial transactions.
• Prepare monthly bank reconciliations and financial reports.
• Manage payables and receivables, ensuring timely payments and collections.
• Handle VAT accounting, invoice control, and documentation compliance.
• Prepare month-end and year-end closing files with full audit support documentation.
• Work with the company’s external auditors and accounting advisors.
• Expert use of QuickBooks or other professional accounting software.

Executive Assistance

• Provide full administrative support to the CEO (calendar management, travel coordination, correspondence).
• Handle sensitive and confidential information with discretion.
• Track and follow up on CEO priorities to ensure deadlines and deliverables are met.

Office Management

• Oversee day-to-day administrative operations remotely.
• Manage suppliers, invoices, and office-related costs efficiently.
• Interact with ADGM digital platforms and authorities for company filings, renewals, and documentation.
• Coordinate with banks, legal, compliance, and HR service providers.
• Maintain organized digital records and ensure proper document control.

Compensation

• Salary: to be discussed based on experience.

Success in the First Six Months

• On time, error-free monthly closes with complete audit support files.
• Visas and renewals delivered on schedule with zero incidents.
• CEO calendar and priorities executed with high reliability.
• Office costs tracked and supplier terms optimised.

How to Apply

Please submit:

• Your CV in English.
• A short cover letter explaining your fit for this role.
• Your expected monthly salary in USD.
• Your availability and notice period.
• Two references we may contact after the first interview.

Applications without a cover letter and expected salary will not be considered.

Requirements

• Minimum 5 years of professional experience in accounting, administration, or executive support.
• Strong knowledge of QuickBooks Online, Excel, and Microsoft Office.
• Excellent command of English (spoken and written).
• Proven ability to work independently, handle multiple priorities, and meet strict deadlines.
• Bachelor’s degree in Accounting, Business Administration, or related field.
• High integrity, reliability, and attention to detail.