PT Fajar Gelora Inti

Print and distribute documents as needed Scan and upload documents according to company procedure Collect and register all technical documents such as drawings and blueprints in the company’s system Review and update documents for maintenance and quality control Keep other personnel updated on new document versions and how to obtain access Handle records across various departments Create templates for use by other personnel Maintain confidentiality regarding sensitive documents Establish and maintain record retention timelines

Job Description: Shipment Management (Material): • Oversee the entire process from order placement to container arrival at Plant. • Track indent sales requests with imported material data. • Arrange deliveries with suppliers and forwarders. • Check and submit down payment and balance payments to avoid duplication. • Verify, confirm, and document invoices, packing lists, B/L, Form-E/A1, draft manifests, PIB. • Manage emails with suppliers and vendors regarding payments, shipment arrangements, and necessary document confirmations. • Provide weekly to monthly budget reports, including down payments, balances, and goods tax. • Verify and submit DO payments, PIB billings, and other applications. • Coordinate with finance, accounting, sales, suppliers, warehouse, and forwarders. • Ensure shipments are cleared on time. • Submit DHL export sample and document requests. Shipment Management (Spare Parts): • Monitor requests from users and classify based on urgency • Check with suppliers and request quotations, with confirming PI approval from Head of Operation. • Submit payment requests to finance. • Arrange shipments with suppliers and forwarders, both by sea and air. • Verify, confirm, and document invoices, packing lists, BL/AWB, Form-E/A1, draft manifests, PIB. • Prepare authorization letters and documents. • Check and submit down payments, balances, DO payments, PIB billings, and other applications. • Manage emails with suppliers and vendors regarding payments, shipment arrangements, and necessary document confirmations.