Accounting Assistant  

Job description subject to some revisions.

Summary of Work Activities and Responsibilities:

Under the supervision of the Payroll Supervisor and the Division Head, the Accounting Assistant III position provides section support by preparing certifications of government mandated contribution; safekeeping and filing of payroll documents/materials; preparing monthly absence/tardiness report; summarizing employee’s overtime, preparing of monthly schedule for Credit Union, C E A P, S A P and H M O. The position is also responsible in sending out of employee’s B I R 2316.

Main Duties and Responsibilities:

1. Certification for Government Contribution Support
   • Receives requests for certification of government contribution
   • Checks, reviews, retrieves records or files to validate dates and contribution of the Ateneo employee whether active or inactive
   • Prepares certification for checking of Payroll Supervisor and approval of the Central Accounting Office Director
2. Summarizes employees’ overtime

• Receives, checks and collates the overtime forms
• • Computes total overtime and inputs the applicable overtime rate

1. Prepares monthly schedule of Credit Union and prepares C P S
   • Reconciles ledger and Prepares schedule of monthly deductions
   • Sends the reconciled schedule and Payroll Deduction Remittance to Credit Union and prepares C P S for payment
2. Prepares monthly schedule of C E A P, S A P and H M O report for submission to Human Resources

• Reconciles ledger and Prepares schedule for C E A P, S A P and H M O to be submitted to Human Resources

1. Sending out of employees B I R 2316

• Convert all of B I R 2316 to pdf files
• • Send out the B I R 2316 every January of the year and as requested

1. Absence and Tardiness Report

• Receives and checks leave application forms, and compares/validate from the Daily Time Record biometric report from Human Resources
• • Prepares attendance and tardiness report for checking of Assistant Director and approval of the Director
• Submits absence report to Human Resources and tardiness report to the Payroll Officer for implementation

1. Payroll Support
   • Receives all payroll materials/documents from Human Resources and other units.
   • Scans, files and saves processed payroll documents to the office's document management system
2. Window transaction
   • Attends window transactions and payroll-related queries as needed
3. Others
   • Liaises to other Ateneo Offices to endorse Payroll/Accounting related documents
   • Performs other work-related task that may be assigned by immediate supervisor

Knowledge, Skills and Abilities:

• Basic accounting skills
• Computer skills
• Customer Relations
• Records Management
• Attention to details

Education and Experience Requirements:

• Graduate of any business related course preferably Accounting
• At least 1-year work experience