Executive Assistant  

As the Executive Assistant, you will play a critical role in ensuring the smooth and efficient functioning of the executive office. Your primary mission is to be the cornerstone of organizational flow, anticipating the Executive's needs and providing strategic support to enhance decision-making, streamline operations, and advance key priorities.

What you’ll do:

• Taking proactive steps to maximize/manage the executive's calendar. This includes managing calendars, coordinating logistics, anticipating the executive’s needs, and making optimal time management and task prioritization recommendations.
• Beyond simply following up on projects, you will act as a strategic partner, overseeing key initiatives, ensuring deadlines are met, and driving the successful completion of critical objectives. Your ability to assess potential roadblocks and offer timely solutions will maintain project momentum. Flag urgent issues.
• As the first line of communication for the Executive, you will be responsible for managing all incoming correspondence, prioritizing what requires attention, and filtering out distractions. Your role as gatekeeper will ensure that the Executive can focus on high-impact decisions and actions without being bogged down by routine matters. To documents all important decisions/actions.
• You will conduct in-depth research and gather data to give the Executive the information needed to make informed decisions. Your ability to distill complex data into clear, actionable insights will contribute to strategic planning and corporate goals such as departments KPI’s/sales performance/operation reports.
• Your role will require handling sensitive information with the utmost discretion. You will be trusted to maintain confidentiality and integrity in all dealings, ensuring that the Executives’ privacy and the company’s proprietary data remain secure.
• You'll serve as the point of contact between internal teams and external stakeholders. Your ability to collaborate, coordinate, and communicate effectively with all levels of the organization will ensure that projects stay on track and move forward seamlessly with operational awareness.
• Your ability to coordinate and execute high-level events and special projects will be pivotal in showcasing the company’s initiatives and fostering key relationships. You’ll manage the logistics and ensure flawless execution, driving successful outcomes. Updating Executives on pending tasks, operational issues.

What we are looking for:

• Proven experience as an Executive Assistant or in an Operations support role. Knowledge of design processes or production is a plus.
• Strong ability to follow up on projects, track progress, and drive results.
• Excellent organizational and time-management skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and anticipate executive needs.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.(ERP or SAP plus process oriented).