Administrative Assistant I  

Item No. 6

SG: 7

General Administrative Support:

• Provide administrative and clerical support to the Department Head and assist in daily office functions.
• Manage scheduling, appointments, and meetings for the Department Head, ensuring timely coordination and follow-ups.

Document Handling and Filing:

• Assist in drafting, formatting, and proofreading correspondence, reports, and other documents as required by the Department Head.
• Maintain an organized and secure filing system for all incoming and outgoing documents and communications.

Communication Management:

• Serve as the first point of contact for internal and external communications directed to the Department Head.
• Screen calls, emails, and visitors, directing them appropriately or handling inquiries independently as needed.

Record Keeping and Reports:

• Organize and maintain records, including schedules, meeting notes, and reports for easy access.
• Assist in the preparation of periodic reports and presentations for the Department Head.

Coordination and Liaison:

• Coordinate with other divisions or sections within the department to ensure smooth workflow and communication with the Department Head.
• Assist in coordinating meetings, conferences, and other events, ensuring all logistics are handled efficiently.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and maintain confidentiality protocols.
• Safeguard Department Head’s materials, files, and personal information.

Other Administrative Tasks:

• Perform other clerical and administrative tasks as needed to support the Department Head and the office's smooth operations.

• Training
  • None required
• Experience
  • None required
• Eligibility
  • Career Service (Subprofessional)
  • First Level Eligibility
• Applications with incomplete documents shall not be entertained.
• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;