Patient Care Scheduler  

Description

Job Position: Patient Care Scheduler (Provider Liaison)

Work Arrangement: Fully Remote – Based in the Philippines or LATAM

Job Type: Full-time, Independent Contractor

Work Schedule: Monday–Friday, 9:00 AM to 6:00 PM Eastern Time

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Company

Our client is a U.S.-based healthcare organization focused on increasing access to life-saving medications for patients with chronic conditions. They partner with leading hospitals, pharmacies, and healthcare providers across the U.S. to simplify the patient care process and ensure timely, affordable treatment.

We’re looking for a Patient Care Scheduler to support our rapidly growing provider network. This is a mission-driven role ideal for someone who is organized, persistent, and passionate about creating better health outcomes.

Role Overview:

As a Provider Liaison & Scheduler, you’ll be responsible for coordinating with healthcare providers and pharmacies to secure signed Collaborative Practice Agreements (CPAs) and schedule clinical consultations between patients and pharmacists. You’ll handle high-volume outreach, document communications in our CRM system, and ensure patients move efficiently through the scheduling process.

This role is ideal for someone with a healthcare coordination background, strong communication skills, and the ability to follow through across multi-step processes.

Purpose of Your Role

To ensure that every patient referred into our program can quickly access the clinical care they need—by securing CPA signatures from providers and efficiently scheduling consultations. You’ll streamline the path between physician, pharmacist, and patient, directly improving patient access and care timelines.

• Requirements

  1. Provider Outreach & CPA Coordination

  Reach out to physician offices via phone, email, and online fax to introduce and secure CPAs

  Explain the purpose and process of CPAs to medical staff

  Persistently follow up on unsigned agreements using standardized scripts and sequences

  Accurately log all communication and document status in the CRM

  2. Patient Scheduling Support

  Once CPAs are secured, schedule patients for consultations with pharmacy partners

  Coordinate schedules between patients and clinical teams

  Confirm and document all appointments, reschedules, and follow-ups

  3. Data Management & Reporting

  Maintain clean, up-to-date CRM records for every provider and patient case

  Identify and escalate unresponsive or rejecting providers to U.S. team

  Submit weekly activity and performance reports to the operations team

  4. Workflow Optimization (Growth Opportunity)

  Proactively identify bottlenecks or inefficiencies in outreach and scheduling processes

  Recommend improvements or new SOPs to streamline operations

  Collaborate with other schedulers (as the team grows) to share learnings and best practices

  Preferred Experience

  1–2+ years in U.S. healthcare operations, patient coordination, or provider support roles

  Proven experience speaking with physicians, clinic staff, or healthcare providers

  Familiar with CRMs (e.g., Telescope), online fax tools, Google Sheets, and remote collaboration tools like Slack and WhatsApp

  Past experience working with U.S.-based teams in a fully remote role

  Key Skills & Attributes

  Clear, confident communicator – able to explain complex workflows to medical professionals

  Persistent and detail-oriented – follows up thoroughly and tracks progress accurately

  Critical thinker – makes suggestions to improve processes and flag issues

  Independent and proactive – thrives in a remote setting with minimal hand-holding

  Bilingual (Spanish a plus) – many patients prefer or benefit from Spanish-speaking support