Executive Assistant  

The Executive Assistant will support the CEO who operates in a fast-paced, high-volume environment. This role is mission-critical and designed to immediately reduce executive overload by managing communication, priorities, and execution in real time.

This is not a traditional or passive EA role. The right candidate is proactive, decisive, calm under pressure, and capable of operating as an extension of the executive.

Key Responsibilities

Executive Support & Real-Time Responsiveness

• Provide real-time support during US business hours
• Actively manage inbox, calendar, meetings, and priorities
• Filter, triage, and respond to high volumes of communication
• Ensure urgent matters are surfaced immediately and handled without delay

Priority & Task Management

• Translate executive directives into clear actions and follow-ups
• Track deadlines, commitments, and deliverables
• Ensure nothing falls through the cracks across multiple stakeholders
• Anticipate needs before they become urgent issues

Communication & Coordination

• Serve as the first point of contact for internal and external communications
• Coordinate with the CEO’s Manila Manager and other leadership support staff as part of a mirror team structure. This role requires consistent horizontal communication to ensure alignment across executive support functions, enabling real-time coordination, shared visibility, and smooth execution across regions.
• Maintain discretion and professionalism in all interactions
• Ensure smooth horizontal communication across teams when needed

Execution Support

• Prepare briefs, summaries, and updates as required
• Support reporting workflows and dashboards as implemented
• Follow up with teams to ensure execution aligns with priorities

• 5+ years of experience as an Executive Assistant supporting senior or C-level executives
• Proven experience working in high-pressure, fast-moving environments
• Experience supporting US-based executives strongly preferred
• Exceptional written and verbal English communication
• Strong judgment and decision-making ability
• Highly organized with extreme attention to detail
• Calm, composed, and effective under pressure
• Tech-savvy (Google Workspace, calendar tools, dashboards, task systems)
• Comfortable working night shift (US hours) from Manila
• Proactive, not reactive
• Able to operate independently with minimal supervision
• Strong sense of ownership and accountability