Executive Assistant to the Chairman  

Position Title : Executive Assistant to the Chairman (Including Personal Assistant Responsibilities)

Reports To : Chairman of the Board

Location : Headquarters, Jakarta - Indonesia / Subject to Travel as Assigned by the Chairman

Employee Type : Full Time

Job Summary:

Provide comprehensive executive and personal support to the Chairman. Responsible for managing schedules, communications, events, personal matters, and public relations to ensure smooth and professional operations. This high-trust role requires discretion, loyalty, responsiveness, and excellent coordination skills.

Key Responsibilities:

Office Support

• Manage Chairman’s calendar, travel, and meetings.
• Draft and manage correspondence, reports, and minutes.
• Liaise with executives, partners, and government entities.
• Ensure confidentiality and proper document handling.

Personal Assistant Responsibilities

• Support Chairman’s family affairs, travel, education, and health matters.
• Manage reimbursements, personal documents, and household staff.
• Respect personal preferences and maintain life-work balance.

Protocol & Liaison

• Coordinate VIP receptions and international affairs.
• Act as liaison with embassies and partners; manage translation needs.
• Organize senior events with attention to protocol and etiquette.

Special Assignments

• Execute key tasks assigned by the Chairman.
• Handle sensitive issues, crises, and confidential data.
• Support public relations and special projects.

• Bachelor’s degree (Business, Communications, Law, etc.).
• 8–10 years in executive assistant role at C-level; overseas experience preferred.
• Fluent in Chinese (Mandarin), English, and Indonesian.
• Proficient in office tools; knowledge of finance/law a plus.
• High discretion, EQ, adaptability, and professional appearance.